Lawyers have to keep track of an inordinate amount of sensitive, private data, which requires a secure and practical storage system to keep everything organized. Storing files in desks and cabinets has become outdated and impractical, but so have some on-premises storage options. Now, lawyers are turning to cloud computing for law firms in order to store all of their important files online in an accessible, secure, and collaborative space.
What Is Cloud Computing
Cloud computing is technology that allows anyone to access online services—such as computing power, storage, and databases—on demand. This means that instead of buying and maintaining your own hardware, you can simply access what you need from the cloud. The cloud is a cheaper solution for companies because it’s both flexible and scalable, so you only pay for what you need.
Cloud computing can help solve many issues that the legal sector experiences on a daily basis, like siloed processes, ineffective cross-departmental communication, insufficient storage space, and growing cybersecurity threats. Lawyers can maximize efficiency and overcome challenges with these four benefits of cloud computing for law firms.
1. Better Collaboration and Communication
Legal cases are time sensitive and require constant watch and communication. On the cloud, it’s easy for lawyers to share documents and work on cases together, whether they are in the office or remote. Being able to open documents and cases immediately saves time and enables work to get done faster.
2. Simplify Remote Work
Due to employee’s increased preference for remote work because of the pandemic, companies need to adjust their structure to enable remote or hybrid work environments. To add, sometimes being in the office is not possible, but work still needs to get done. Therefore, having online access to all the documents employees need is crucial.
Also, cloud computing for law firms eliminates the need for extra equipment necessary for remote work, reducing extra costs for companies. All that is needed for work is a laptop and a secure internet connection.
3. 24/7 Data Access
Many clients often feel a sense of urgency when it comes to their legal case and want to be aware of any progress. Fortunately, cloud computing for law firms and cloud-supported case management software can make 24/7 access to files, data, and updates available, helping improve overall customer satisfaction.
If there is an emergency or a physical file is left in-office, you have access to all the files you may need via the cloud. Thus, you can respond to and work on important cases even when you are not in the office.
4. Data Security
There is a risk of losing important data if it is stored in cabinets or on hardware—natural disasters can wreck papers and hardware failure is always a possibility. However, data stored on the cloud is backed up in a secure location online and off-premises.
A trustworthy IT company can also help keep your data as safe as possible. A data leak could occur and cost your legal firm at least 3.8 millions of dollars, not to mention reputation damage and litigation risks. Cloud computing offers security features that help to both prevent an attack or recover from one.
Tech Rockstars Offers Cloud Computing for Your Law Firm
If you’re looking to improve efficiency in your legal firm, consider investing in cloud computing. You could have improved collaboration and communication, greater data security, and happier clients.
At Tech Rockstars, we offer the best cloud computing implementation and maintenance for law firms. Give us a call and see how we can help your company!